Appointment requests are due to TIA no later than March 27, 2006 (5:00 pm EST). You will be sent your appointment schedule list April 14, a few weeks before International Pow Wow.

The computerized appointment scheduling program is run one time only; therefore no appointment requests can be made or changed after the deadline of March 27, 2006.

Here is a summary of the priority in which computer-generated appointments are scheduled:

1. Mutual International Buyer and U.S. Supplier requests
2. International Buyer requests
3. Mutual Domestic Buyer and U.S. Supplier requests
4. Domestic Buyer requests
5. Up to 5 U.S. Supplier requests
6. International Journalists
7. Visit USA Committee Members

As always, U.S. Supplier requests that were not scheduled will be listed on Buyers' appointment lists so they are aware of U.S. Supplier's interest in meeting with them and can use this information to determine with whom to schedule additional appointments. Appointments you requested that could not be scheduled will be listed on your appointment schedule indicating why the appointment could not be made. There will also be a listing of Buyers who requested you but could not be scheduled.

Appointment Scheduling Session
Open Appointment Scheduling Session on Monday is continuing! This provides Buyers the opportunity to visit U.S. Suppliers in their booths to schedule appointments. There will also be an open appointment session on Tuesday from 8:00 a.m. to 8:30 a.m. U.S. Suppliers are encouraged to be in their booths to meet and or schedule appointments with Buyers who may have open time slots. The Appointment Scheduling Session will be followed by up to a maximum of 44 pre-scheduled appointments per 10' booth space.

U.S. Supplier-only Requests
Again this year, up to 5 U.S. Supplier-only appointment requests per organization may be scheduled without the mutual request of the Buyer. Appointments will continue to be scheduled with priority given to mutual requests first, followed by International Buyer, then Domestic Buyer and then U.S. Supplier requests.

Domestic Buyer Appointments Option
Free Option! Again this year, U.S. Suppliers will have the opportunity to meet with qualified Domestic Wholesale Buyers, Online Travel Companies and buyer representatives from exhibiting Receptive Tour Operators in formal, pre-scheduled appointments. If you are a U.S. Supplier who would like the opportunity to meet with these registered Domestic Buyers, check the Domestic Buyer Appointments Option box on your Booth Application and Exhibitor Registration. Registered Domestic Buyers will be notified of your interest in meeting with them, and both parties will be able to submit appointment requests.

Extra Appointments Option
The Extra Appointments Option is designed for exhibiting organizations who do not feel that the 44 appointment time slots per booth are sufficient in meeting the demand from Buyers to meet with them. If your organization has received fully booked schedules in the past and is able to handle additional pre-scheduled appointments, the Extra Appointments Option may be useful for you. We do not recommend this option for first time exhibitors or exhibitors who have not had full schedules in the past, unless you are confident you will have high demand for appointments from the Buyers.

Each booth space at International Pow Wow has the possibility of 44 pre-scheduled appointments. However, if your organization has requested the Extra Appointments Option, the computerized appointment scheduling process will allow up to an additional 20 appointments to be scheduled for a possible total of 64 appointments per booth space. These additional appointments are based solely on the demand from the Buyers, and are not guaranteed. However, please be staffed to handle additional appointments.

Note: Because the demand needs to come from the Buyers for additional appointments to be scheduled, exhibitors who choose this option, when submitting Appointment Requests, can still only submit 50 requests per booth space and no more.

Extra Appointment Option Fees

The fee is non-refundable after the computerized appointment scheduling process has taken place.

Multiple Booth Scheduling Option
Free Option! This option was developed to make scheduling appointments more efficient for U.S. Suppliers with multiple adjacent booths that combine their appointment schedules. To take advantage of this check the Multiple Booth Scheduling Option box on the Booth Application and Exhibitor Registrationand complete the Multiple Booth Scheduling Option Form. By completing and submitting this form to TIA, you are agreeing that the companies you list are to be considered part of a 'Scheduling Group' during the appointment scheduling process. Each company will be linked together so that Buyers are only scheduled once in this Group. Each company included in your list must also submit the form as confirmation of their agreement to be included. This option needs to be selected by March 27, 2006.

Press Appointments Option
Free Option! We anticipate that more than 250 International Journalists from 40 countries will attend International Pow Wow this year and your organization has an opportunity to schedule appointments with them. Take advantage of marketing your products and services to the International Press by checking off the Press Appointments Option box on your International Pow Wow Booth Application and Exhibitor Registration. Registered International Journalists will be notified of your interest in meeting with them, and based upon requests, appointments will be scheduled after all buyer appointments have been scheduled. This option needs to be selected by March 27, 2006.

Visit USA Committee Appointments Option
Free Option! This unique opportunity gives you the chance to meet and share information with Visit USA Committee Chairs from all over the world. To participate, just check the Visit USA Committee Appointments Option box on your International Pow Wow Booth Application and Exhibitor Registration. This option needs to be selected by March 27, 2006.